User Manual

1. Getting Started

Signing Up

1. Visit noteble.ai and click Start Your Free Trial.
2. Enter your email address — we'll send a 6-digit verification code.
3. Enter the code from your inbox (check your spam folder if needed).
4. Create a password (minimum 8 characters, with at least one uppercase letter, one lowercase letter, and one number).
5. You're in! Your 30-day free trial starts immediately — no credit card required.

Signing In

1. Go to the Sign In page.
2. Enter your email and password.
3. If you've forgotten your password, click Forgot your password? to receive a reset code via email.

Navigation

Noteble adapts to your device:

• Desktop: A top navigation bar with links to Create, Documents, Insights, and your account.
• Mobile / App Mode: A bottom navigation bar with quick-access icons for the same pages.

The navigation bar includes:

• Project selector — switch between projects from any page.
• Project Settings button — quick access to manage projects and templates.
• Notifications bell — shows when documents are ready or processing has failed.
• User avatar — access Account Settings, language selection, and sign out.

2. Creating Documents

The Create page is where all documentation begins. You can capture content in four ways and then have AI transform it into structured documents.

Step 1: Capture Content

Choose one or more capture methods:

Voice Recording

1. Tap the Record button (microphone icon).
2. Speak naturally — Noteble transcribes in real time with a live transcript display.
3. Use Pause to take a break and Resume to continue.
4. Tap Finish Recording when done.

Tips: Speaker identification is automatic. You can make multiple recordings in one session. If your browser closes mid-recording, Noteble detects interrupted sessions and offers to resume or discard them.

Upload Audio

Switch to the Upload tab, then drag and drop an audio file or click to browse. Supported formats include MP3, WAV, M4A, WebM, and more.

Upload Document

Switch to the Doc tab and drag and drop a document file or click to browse. The content is extracted and added to your captured items.

Paste Text

Switch to the Paste tab, click Paste from Clipboard or type directly into the text area, then click Continue.

Photos

Tap the camera icon to take a photo (mobile) or upload an image. Optionally add a voice description — speak and the AI will transcribe it. Photos are included as attachments when generating documents.

Notes

Tap Add Note to type a quick text note. Notes supplement your recordings and are included in document generation.

Combining Multiple Items

You can capture multiple items in a single session — for example, two voice recordings, three photos, and a note. All items appear in your Create Document list. Review, edit, or remove any item before proceeding.

Step 2: Select a Project

After capturing content, tap Next to choose which project this document belongs to. You can select an existing project, create a new one by typing a name, or search projects to find the right one.

Step 3: Select Document Type(s)

Choose one or more templates (document types) to apply to your captured content. Templates assigned to your project appear first. You can select multiple templates — Noteble generates a separate document for each. A Generic Document option lets the AI determine the best format automatically.

Step 4: Generate

Tap Generate Documents and Noteble submits your content for processing. You'll receive a notification in the nav bar when processing completes (typically within a minute). The finished document(s) appear in your Project Hub.

Drafts

If you need to pause your work, tap Save Draft to save your captured items for later. Drafts sync across devices. Return to the Create page later to restore and continue where you left off. Drafts also auto-save periodically to prevent data loss.

3. Projects

Projects are folders that organise your documents into meaningful groups. Every document belongs to a project.

Creating a Project

1. Go to Project Settings (via the nav bar or the gear icon).
2. Tap Add Project.
3. Enter a project name (required).
4. Optionally select a project type (Web Application, Mobile App, API Backend, Data Platform, Infrastructure, or Other).
5. Optionally add a description.
6. Tap Create Project.

Managing Projects

From Project Settings > Projects tab:

• Edit — change the name, type, or description.
• Share — invite collaborators (see Sharing & Collaboration).
• Manage Document Types — assign which templates are available when creating documents in this project.
• Archive — hide a project from active view.
• Delete — permanently remove a project and all its documents.

Reordering Projects

Drag and drop projects in the list to reorder them. The order is saved automatically.

Assigned Document Types

Each project can have specific document types assigned to it. When you create a document in that project, only the assigned templates appear (plus the Generic Document option). To manage assignments, open a project in Project Settings, find Assigned Document Types, and click Manage to add or remove templates.

4. Documents & Project Hub

The Documents page (also called the Project Hub) is where all your generated documents live.

Browsing Documents

• Project selector (top bar) — filter documents by project, or view all at once.
• Document type tabs — filter by document type.
• Search — search by title, content, or template type.

Viewing a Document

Tap any document card to open the Document Viewer:

• Preview mode — see the rendered document with formatted headings, lists, and tables.
• AI Assisted Edit — describe changes in plain language and let AI refine the document.
• Manual Edit — edit the Markdown source directly.
• Dictate — speak your edits using voice dictation.
• Version history — navigate between previous versions.
• Save — save your changes.

Document Actions

Each document card has a context menu with:

Bulk Operations

Long-press (mobile) or enter selection mode to select multiple documents. You can then Merge them into one AI-combined document, Move them to a different project, or Delete them all at once.

Pending Jobs

Documents currently being processed appear at the top of the page with a progress indicator showing their current status: waiting, transcribing, generating, or failed (with a retry option).

Cloud Sync

Documents are stored in the cloud and accessible from any device. If you have local-only documents from offline use, a sync button appears to upload them.

5. Templates

Templates define the structure and format of generated documents. Noteble offers both platform templates and custom templates.

Platform Templates

Pre-built templates based on best practices:

Platform templates can be previewed and downloaded in Markdown (.md), AsciiDoc (.adoc), and Word Document (.docx) formats.

Custom Templates

Create your own templates tailored to your needs:

1. Go to Project Settings > Templates tab.
2. Tap Add Custom Template.
3. Fill in the template name, description, output format, colour, and Markdown content structure.
4. Tap Save Template.

Using Templates

Templates are used during the Create workflow (Step 3). When you select a template, the AI uses its structure to format your captured content. Pro tip: Assign your most-used templates to specific projects so they appear first.

6. Project Insights (Pro)

Project Insights is an AI-powered analysis feature that scans all documents in a project and extracts actionable intelligence. This feature requires a Pro plan or higher.

Running an Analysis

1. Go to the Insights page.
2. Select a project from the project selector.
3. Click Run Analysis (or Re-analyse if a previous analysis exists).
4. The AI scans all documents and produces a comprehensive report.

What You Get

The analysis dashboard includes four tabs:

• Decisions — Key decisions identified across your documents, with context and rationale.
• Progress — Action items and tasks categorised as Completed, In Progress, Planned, or Blocked.
• Questions — Open questions and uncertainties that need further discussion.
• Risks — Potential risks with suggested mitigations.

Summary & Metrics

The analysis header shows an AI-generated project overview, total documents, decisions count, open questions, risks, documents by category, and when the analysis was last run.

7. Sharing & Collaboration

Sharing a Project

1. Go to Project Settings.
2. Click the Share icon on the project you want to share.
3. Enter the collaborator's email address.
4. Choose a role: Viewer (view only) or Editor (view and edit).
5. Click Share. An invitation is sent.

Accepting Invitations

When someone shares a project with you, a Pending Invitations banner appears at the top of your Documents page. Click Accept to add the project, or Decline to reject.

Shared Projects

Accepted shared projects appear in the Shared With Me section on the Documents page, showing the project name, who shared it, and your role.

Managing Access

The project owner can view all collaborators, change roles between Viewer and Editor, or revoke access at any time from the Share modal.

8. Account Settings

Access Account Settings from the user menu (avatar) in the navigation bar.

Account Information

View your email address, full name, and current plan.

Language

Choose your preferred display language. The setting syncs across all your devices.

Appearance

Choose your visual theme:

• Light — light background with dark text.
• Dark — dark background with light text.
• System — automatically matches your device's system preference.

App Mode

Toggle App Mode to transform Noteble into a streamlined mobile-style experience with bottom navigation. Ideal for phones and tablets.

Delete Account

In the Danger Zone, you can permanently delete your account. This removes all documents, projects, recordings, templates, and your subscription. To confirm, type DELETE MY ACCOUNT exactly as shown. This action cannot be undone.

9. Plans & Billing

Free Trial

Every new account starts with a 30-day free trial — no credit card required. During the trial, you have access to all features including Pro capabilities.

Plans Overview

Upgrading

Go to Upgrade from the navigation menu, select your desired plan, and complete payment via Stripe's secure checkout. Your upgrade takes effect immediately.

Trial Expiry

When your free trial ends, a banner appears and some features may become restricted until you upgrade.

10. Tips & Best Practices

Getting the Best Transcriptions

• Speak clearly and at a natural pace.
• Minimise background noise for better accuracy.
• Allow brief pauses between speakers for better speaker identification.
• Use the pause/resume feature for long sessions.

Organising Your Work

• Create separate projects for different clients, initiatives, or topics.
• Assign specific document types to each project to keep templates focused.
• Use descriptive project names for easy filtering.

Making the Most of Templates

• Start with platform templates and customise over time.
• Create custom templates for recurring document formats.
• The more structure you provide, the more consistent your generated documents will be.

Saving Time

• Combine multiple capture methods in one session (recording + photos + notes).
• Use Create new from same items to generate different document types from the same source.
• Use Merge to combine related documents into a single comprehensive document.
• Use AI Assisted Edit instead of rewriting — describe what you want in plain language.

Collaboration

• Share projects with Viewer access for stakeholders who only need to read documents.
• Use Editor access for team members who need to refine and update documents.
• Re-analyse projects after adding new documents to get updated insights.